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pageVault

pageVault supports the archiving of all unique responses generated by a web server.

It allows you to know exactly what information you have published on your web site, whether static pages or dynamically generated content, and regardless of format (HTML, XML, PDF, zip, Microsoft Office formats, images, sound), regardless of rate of change.

Although every unique HTTP response can be archived and indexed, you can define non-material content (such as the current date/time and trivial site personalisation) on a per-URL, directory or regular expression basis which pageVault will exclude when calculating the novelty of a response.

... a Commonwealth agency must ascertain:
  • the likelihood of it being called to account/held liable/subject to litigation for the content of its website(s), whether in a current, recent or older manifestation; and
  • its current ability to prove or disprove the existence of particular content on its website(s) at a given date and time.
Archiving Web Resources - Policy - National Archives of Australia
It's no surprise that our legal system is paying close attention to the Web and its content too. Several new laws have been passed which give electronic information published on the Web the same legal status as its paper counterpart. Web content, therefore, needs to be viewed in a different and more critical manner than ever before.
Web Content Meets Records Management - Diane Marsili (e-doc Magazine)
With the critical role played by web servers in corporate communication, knowing exactly what has been delivered to visitors to a web site is as much a necessity as keeping file-copies of official correspondence. But until now there has been no practical way of recording all information published by a web site. Change control and versioning systems address part of the problem, but cannot cope with dynamic content, and there is the ever-present risk that changes are made to content bypassing version control systems.

pageVault takes a radically different approach which guarantees that every unique HTTP response, however it is generated and regardless of its content is efficiently archived with minimal overhead.

With government agencies conducting a significant and rapidly increasing proportion of their business over the Internet, it is vital that they set in place policies, procedures and systems which ensure that full and accurate records of web-based activity are created and retained.

... The creation and maintenance of authentic, reliable, accurate and durable evidence of web-based activity is essential if agencies are to retain corporate memory and meet legal obligations and community expectations.

The pageVault archives can be queried to answer questions such as:
  • what did this page look like at 9:30AM on the 4th May last year?
  • exactly how many times and how has this particular page changed over the 6 months?
  • exactly how did we respond to search requests containing the word poison over the last 18 months?
  • which images in the "logos" subdirectory have changed this week, and how?
  • the content of this URL has been corrupted - I need to recover it to the version as of August 17th.
Directors, officers, and stockholders controlling 10% or more of the public company are now required to make known any ownership changes on the company website within two days of the relevant transaction. Clearly this implies that such companies will need to retain trustworthy records demonstrating the timing and content of the required Web-based disclosures.

...So while Sarbanes-Oxley may only tangentially impact your company, the fact remains that failing to manage records is risky business whether or not you are a public company or accounting firm, unless of course you long for a new country home upstate with cramped living quarters and a limited menu.

Material published on websites has the same legal status as if it where published on paper. This material must be managed appropriately, and unless an organisation can record exactly what it has sent and the surrounding context, it hasn't met the first step of records management accountability.

pageVault provides the necessary foundations for the management of all material published on the web.

The primary records management principle for state and federal agency websites is:

When materials are posted to an agency website and . . .
the materials qualify as records, and . . .
the materials have not already been adequately captured in an agency recordkeeping system, then . . .
the agency must take steps to establish a linkage between the website and an agency recordkeeping system and transfer the records into the recordkeeping system.

 
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